Conference Chair
Jane Moore


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Follow the conference online:
Conference Blog


July 1:
Deadline for all presenters to register

July 16:
Final day of Early Registration


Sponsorship and Corporate Participation

Why Should Your Company Participate in the MERLOT International Conference?

The reasons for participating are varied and include the following:

  • Direct access to an innovative higher education community whose purpose is to improve the effectiveness of teaching and learning through sharing of online learning materials and pedagogy.
  • Support, network and partner with one of the top-ten digital content sources accessed by over 60,000 MERLOT members (Best Practices in Internet-Supported Learning in Higher Education Study, A-HEC and IMS, March 2006)
  • Meet online innovators committed to excellence; engage with faculty, students, staff and/higher education leaders on the cutting edge of academic technology.
  • Meet Key System Leaders in Higher Education. For a complete listing of the MERLOT partner institutions, representing 500 college campuses, visit
  • Grow With Us! Each year The MERLOT conference and community grows. Since our first conference in 2000, we have seen a growth each year. The technologies developed by the private sector have helped the MERLOT community grow to it's current membership of over 60,000 registered members and more than 20,000 online learning materials. Visit
  • Publicity.  Grow your Brand Affinity with higher education innovators. Sponsors are included in pre-conference materials, including print, emails and on the MERLOT website.

Participating at MIC09

Platinum $10,000

  • Sponsorship of one of the Plenary Session Speakers
  • Highest priority exhibit space assignment
  • Guaranteed corporate presentation
  • Participation in corporate forum with leaders of higher education
  • Visibility on Conference website
  • Full page printed conference program ad
  • Premium visibility via logo placement on conference give-aways and/or food and beverage functions
  • 2 complimentary registrations
  • Complimentary Welcome Reception tickets for all corporate representatives

Gold $5,000

  • Priority exhibit space assignment
  • Guaranteed corporate presentation
  • Participation in corporate forum with leaders of higher education
  • Visibility on Conference Website
  • Full page printed conference program ad
  • Exclusive sponsorship of a breakfast or lunch
  • 2 complimentary registrations
  • Complimentary Welcome Reception tickets for all corporate representatives

Silver $2,500

  • Exhibit space
  • Visibility on Conference Website
  • Exclusive sponsorship of a refreshment break
  • Complimentary Welcome Reception tickets for all corporate representatives

Patron $1,500

  • Exhibit space
  • Visibility on Conference Website
  • Complimentary Welcome Reception tickets for all corporate representatives

Note: All sponsorship opportunities are subject to “first-come, first served” availability and conference deadlines. All Conference Sponsorship Fees must be paid prior to the start of the conference.                             

Sponsorship Guidelines and Sign-Up

Sponsor Participation Sign up Form (PDF)
Guidelines for Participation (PDF)

Other Information                                                                                    

Plenary Session Speakers
Plenary sessions are the highlight of each day’s program during the MERLOT International Conference because these sessions feature speakers that are well-respected and knowledgeable in the education world. A public acknowledgement of the sponsorship will be made from the podium at the start of the session and the logo of the sponsoring company will be displayed during the session. In addition, the sponsor’s logo will be placed next to the session abstract in both the online and print versions of the program.

Exhibit space
The MIC09 Connections Room (includes Exhibit Space) will be located on the Lobby Level of the Doubletree Hotel. The Connections Room provides an informal, relaxed atmosphere where conferees can connect with colleagues including MERLOT members, the MERLOT Leadership Community, and Corporate Representatives. A number of food and beverage functions will be held in the Exhibit space area.

MERLOT Exhibits are carry-in and carry-out table top exhibits only
Each 10x10 Exhibit Space includes:
1 six-foot table
2 chairs
Wireless Internet Connectivity
15 amp electricity
2 exhibitor passes

Hours - Subject to Change, based on Program Layout
Set up – Thursday, August 13, 2:00PM – 6:00PM
Breakdown – Saturday, August 15, from 6:30PM – 8:00PM
Exhibit Hours – Friday, August 14 and Saturday, August 15
Morning Breaks
Luncheon Dessert will be served in the Exhibit area
Afternoon Break
Saturday evening reception

The Connections Room is secured during conference hours by allowing only those with conference badges into the space. After Conference hours the room is locked and a security guard roams inside and outside the area. Notes: Security provided to prevent unauthorized access into the area. It should NOT be relied upon as security for Corporate Sponsor property.

Corporate Presentation
Platinum and Gold Sponsors are guaranteed one (1) thirty-minute concurrent, educational presentation during the conference. It is strongly recommended that these sessions not be sales oriented and that at least one of the presenters be from a higher education institution. Conference Program details will be posted to the conference website in the month of April and content will be regularly updated as new material is received. The deadline for content for the printed program is May 17, 2009.

MERLOT Corporate Forum
Corporate representatives will have the opportunity to meet with key people in the MERLOT organization who are decision makers on campus. It will be your agenda to captivate their minds!

Conference Program Ad
Your company has the opportunity to place a full-page ad in the MIC09 Printed Program. Copy must be camera ready, black and white only, no larger than 8 inches wide by 10.5 inches tall, and electronically submitted in both .eps and .jpg format by May 17, 2009.

MERLOT Food and Beverage Functions
Depending on your level of participation, your company has the opportunity to sponsor a food and beverage function. Everyone loves to gather over refreshments and meals. It’s a great opportunity for visibility for your company through signage at the event, logo next to the event in the printed program, and, if appropriate, a few words from the sponsor.

All Corporate Sponsors MUST register for the conference. If you are provided with complimentary registrations, you confirmation letter will provide instructions on how to register. Full registration includes all conference sessions, conference materials, lunches, wine tasting, and all breaks. Up to two Exhibitor Passes will be provided for personnel working the booth. Exhibitor passes do not include any sessions, materials or breaks and only allow access to the Connections Room. All corporate representatives will receive tickets for the Opening Reception.